Terms & Conditions

Effective date: September 2026

These Terms & Conditions ("Terms") govern your use of the website, booking forms, and services offered by Movement With Chelsea ("Movement With Chelsea," "we," "us," or "our"), including 1:1 yoga, Pilates, and strength training sessions and metabolic testing (RMR/VO2 max) (together, the "Services"). By submitting an intake or booking form, purchasing a session or package, or otherwise using our Services, you ("you" or "client") agree to these Terms.

Please also review our Privacy Policy, which explains how we collect and use your information.

1. Eligibility & Intake

  • You must be at least 18 years old to book Services on your own behalf. If you are between [13–17, or your chosen minimum] and 18, a parent or legal guardian must review and accept these Terms and any waiver on your behalf, and may be required to be present or reachable during sessions.

  • You agree to complete our intake / movement application form accurately and completely, including disclosing any injuries, medical conditions, medications, or physical limitations that could affect your safety during sessions or testing. You agree to notify us promptly if this information changes.

  • We may decline to provide Services, or may require medical clearance before continuing, if we reasonably believe a session or test poses a health or safety risk.

2. Nature of Services — Not Medical Care

Movement With Chels is a fitness and wellness coaching business, not a medical provider. Our sessions, programming, and metabolic testing (RMR/VO2 max) are provided for general fitness and informational purposes only. They are not medical advice, a medical diagnosis, or a substitute for consultation with a physician or other qualified healthcare provider. Always consult your doctor before beginning any new exercise program, especially if you have a pre-existing health condition, are pregnant, or have any concerns about your ability to safely participate.

3. Assumption of Risk & Informed Consent

You understand and agree that:

  • Physical exercise, strength training, and metabolic testing carry inherent risks, including but not limited to muscle strain, joint injury, cardiovascular events, fatigue, dizziness, and in rare cases more serious injury.

  • You are voluntarily participating in these Services with knowledge of these risks, and you are physically able to participate unless you disclose otherwise on your intake form.

  • You knowingly and voluntarily assume all risks associated with participation, whether known or unknown, and release Movement With Chels and its owner, employees, and contractors from liability for injury, loss, or damage arising from your participation, to the fullest extent permitted by law — except for damage caused by our gross negligence or willful misconduct.

  • You may be asked to sign a separate, more detailed liability waiver and informed consent form before your first session or metabolic test; these Terms do not replace that document.

4. Booking, Cancellations & No-Shows

  • Booking: Sessions and testing appointments are booked through our online scheduling platform (Arketa) or as otherwise arranged with Chelsea directly.

  • Cancellation notice: We ask that you cancel or reschedule at least [24 hours] before your scheduled session. Cancellations made after this window may be treated as a late cancellation.

  • Late cancellations & no-shows: [Describe fee or credit-loss policy, e.g., "Late cancellations and no-shows will forfeit the session credit / be charged $X."]

  • Our cancellations: If we need to cancel or reschedule a session, we will notify you as soon as reasonably possible and offer a make-up session or credit.

5. Payments, Packages & Refunds

  • Current pricing for individual sessions, packages, and testing is available [on our website / through Arketa / upon request] and may change from time to time; changes will not affect packages you've already purchased.

  • Payments are processed securely through our third-party payment processor at the time of booking or purchase.

  • Refunds: [State your refund policy, e.g., "Purchased sessions and packages are non-refundable, but unused session credits may be used toward future sessions." or describe any refund window.]

  • Package expiration: [State if/when unused package credits expire, e.g., "Session packages expire X months after purchase."]

6. Communications

By providing your email address and phone number, you consent to receive appointment confirmations, reminders, and service-related communications by email and text/SMS. If you have opted in to marketing messages, you may opt out at any time by replying "STOP" to texts or using the unsubscribe link in emails; standard message and data rates may apply.

7. Client Conduct

We ask all clients to treat Chelsea and any other staff or clients with respect. We reserve the right to refuse or discontinue Services to anyone who is abusive, unsafe, or disruptive, or who does not follow reasonable safety instructions during a session.

8. Intellectual Property

Any workout programs, testing protocols, written materials, videos, or other content we create and provide to you are for your personal use only. You may not copy, distribute, resell, or publicly share this content without our written permission.

9. Limitation of Liability

To the fullest extent permitted by law, Movement With Chels and its owner, employees, and contractors will not be liable for any indirect, incidental, special, or consequential damages arising from your use of the Services. Where liability cannot be fully excluded, our total liability to you for any claim relating to the Services is limited to the amount you paid for the specific session or package giving rise to the claim.

10. Indemnification

You agree to indemnify and hold harmless Movement With Chels and its owner, employees, and contractors from any claims, damages, or expenses (including reasonable attorney's fees) arising from your breach of these Terms, your violation of any law, or your negligent or intentional acts during participation in the Services.

11. Governing Law & Disputes

These Terms are governed by the laws of the State of [Missouri — confirm which state Movement With Chels is legally based/registered in; Kansas is the alternative if that's where the business operates from], without regard to conflict-of-law principles. Any dispute arising from these Terms or the Services will be resolved in the state or federal courts located in [county, state], and you consent to jurisdiction there.

12. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will update the effective date above. Your continued use of our Services after changes take effect means you accept the updated Terms.

13. Sever-ability & Entire Agreement

If any part of these Terms is found unenforceable, the rest will remain in full effect. These Terms, together with our Privacy Policy and any signed waiver or intake form, make up the entire agreement between you and Movement With Chels regarding the Services.

14. Contact Us

Questions about these Terms can be sent to:

Movement With Chelsea
Email: hello@movementwithchels.com
Phone: (913) 404-9602
Location: Kansas City metro area